August 9, 2018

6 steps for a successful migration to the cloud

Information technology systems including both software and hardware require a continuous update, which can lead to high expenses. You can invest thousands into IT infrastructure, but without necessary updates in a few years after its acquisition, the existing IT infrastructure can no longer be suitable for use. This is where the cloud computing solution can help eliminate these problems.

Migration to the cloud opens a lot of alternatives including higher security, easier backup and disaster recovery, regulatory compliance, also, ensures that you always use the latest technological solutions, which will save you time and money.

Are you considering moving to the cloud, but do not know where to start? BTT Cloud cloud computing solutions sales manager Dominykas Palšis has developed a detailed 6-step plan, which companies are using in the journey of cloud adoption.

1. Evaluate the current situation

“First of all, within the company itself, you should review the readiness of the applications before moving to the cloud. Make sure you know about software integrations and compatibility with each other. Also, evaluate the current business risks and business tolerance for change," said cloud computing sales manager Dominykas Palšis.

It is recommended to assess the costs of currently used licenses, maintenance costs for existing infrastructure and the planned budget for the project – this will be your starting point. Furthermore, SLA (Service Level Agreement) is also very important which means you should evaluate the required response and request resolution speed and how long you can wait for the tasks to be completed. It will help you in negotiations with the cloud computing service provider.

2. Decide what exactly you will migrate to the cloud

Pay attention to the technological solutions that are currently in use and decide what will have to be migrated to the cloud: whether it will be a mailing system, a customer management system, an accounting system, or other everyday tools.

"It is important to evaluate not only the infrastructure but also the employees who use it. You must evaluate how much time will be needed to adapt to the changes and whether there won‘t be other significant changes at the same time in the workplace that could hinder successful adaptation to the updated work environment," said Dominykas Palšis.

3. Find a partner who will help you during your migration journey

When you decide what you would like to migrate to the cloud, it's time to start looking for a partner to help ensure the success of the migration.

"When looking for a partner, you should pay attention to the partner's experience in migrating companies to the cloud and ask about their projects and direct recommendations. It is also very important to assess whether the partner has all the technical capabilities to fulfill your requirements, whether they meet the security specifications and take responsibility for the fluency of the migration (the best-case scenario, they have liability insurance) if something else does not happen as planned, "said Dominykas Palšis.

4. Preparation and migration of data

Proper data transfer and verification is one of the most critical processes in the entire journey of cloud migration. Before starting the actual migration, it is necessary to do this in a testing environment, to monitor whether the data is correctly loaded.

"There are many ways to migrate a company to the cloud. Let's discuss one of them: during the migration, the data stored on your physical servers will be transferred to the data centre through the Internet. It is important not only to test the data transfer script in detail but also to evaluate the speed of the transfer. If your current Internet data upload speed is relatively low, it may take a few hours or even days for a database to be migrated. Your chosen migration partner should evaluate the average upload speed and predict how long the transfer should take. You will have to decide when to migrate the data to minimize the interruptions of a normal workflow," said cloud computing sales manager Dominykas Palšis.

5. Team preparation and training

This step is vital for implementing lots of different kind of projects, not only cloud migration because it will result in changes in the organization and the following successful use of the innovative technology.

"Prepare your team for upcoming changes and understand that questions are a natural part of the change. We recommend you to talk to all top and middle managers if you have not already done so, and explain why these changes are important and useful for the company. They will help to share information with employees and convince them of the need for change. Also, make sure that all employees are informed about the changes in a timely manner. Furthermore, take time to train them and listen to their comments," – highlighted Dominykas Palšis.

6. Getting started in the cloud

Once you've migrated to the cloud, be prepared for getting more queries in the first few days than usual. One of the essential parts of the migration process will also take place at that time when there will be urgent changes to fix incidents.

"When it is already in the cloud, watch the loads, the operation of applications, and find out if all employees can work normally. Make sure that your migration partner is ready to deal with the urgent incidents immediately. Every day, arrange short meetings that will ensure the smooth operation of the cloud and the integration of services into daily work," – said Sales Manager Dominykas Palšis.

Despite extensive planning, be prepared that some issues might occur. For example, when migrating many mailboxes, one mailbox may slip through the fingers. It is important to choose an experienced and responsible partner who has completed a large number of migration projects – this will reduce the likelihood of similar incidents.

We hope that these 6 steps will help you to understand more clearly how migrating to the cloud is practically done and how to prepare better for this process. Are you thinking about the benefits of cloud computing for your organization or preparing for migration to the cloud? Contact us, we are ready to help!

Dominykas Palšis is a cloud computing sales manager who is well versed in both technical and business processes. He is able to offer the most suitable cloud computing solution for your organization.

You may contact him by e-mail dominykas.palsis@bttcloud.com or call directly to 8 610 11180.

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